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Productivity Tools

Tools​

DOCUMENTATION WORKFLOW

WeSalute encourages Team Members to focus on syndicating our knowledge and information. Document everything and share it. Make it easy to find, organized, and accessible to other team members using the tools WeSalute makes available for Team Members:

  • Google Workspace :Team and Personal Workspace*

  • Atlassian Suite : Jira & Confluence : Project Management and Organization*

  • Miro : A Digital Whiteboard*

  • Slack : Asynchronous Written Communication

  • Google Meet : Synchronous Face to Face Comms*

  • Fellow : Make meetings, 1:1s, 1:many, round-tables, collaboration, awesome

Documenting​

  • Address Don't Repeat Yourself ("DRY") by linking to and referencing additional documentation and knowledge

  • Google Docs is a great location for personal scratch notes. Ideation and getting started in your personal workspace.

  • By brainstorming in text, or visually with a tool like Miro, we're focused on clearly articulate proposals, ideas, concepts, and solutions. The key is by writing it down there's less room for misinterpretations. A good benchmark for building our knowledge bases is the Zettelkasten method.

  • Copy and paste the URL of the Confluence doc or specifically use /link to go to the header section

  • Carefully use Label -- read and check the existing labels to prevent duplicates.** When in doubt ask! **It likely already exists. ⚠ Labels cannot be easily refactored. PMO generally has a great idea of what Labels exist.

  • ⚠ Comments, in any application, are not a notification system, assignments are.

Whiteboarding​

DOCUMENTATION WORKSTYLE WORKFLOW

**What is whiteboarding? Digital whiteboarding dates back to 1996 during the early days of modern digital display systems. It replaces the older physical world of dry-erase boards and markers with easy digital interfaces where Team Members can draw or see shapes, notes and other visual elements of a plan. **For example, a team may use digital whiteboarding to label parts of a business process, including stakeholders, equipment, tasks, etc., and represent some of them as files or folders. Other features of whiteboarding environments may include digital "post-it" notes or "sticky notes" for adding additional comments.

Since WeSalute is a remote-first company, we have whiteboarding tools like "Miro" that can help facilitate team ideation. Miro is a cloud-based collaboration tool to help organize solutions on a digital whiteboard that can be used for research, ideation, building Team Member journeys and user story maps, wireframing and a range of other collaborative activities.

Whiteboarding Benefits

  1. Virtual room for asynchronous or real-time collaboration

  2. Three pillars of a productive remote brainstorming session

  3. Engaging remote collaboration during Agile ceremonies

  4. Simple visuals to get things done and polished mockups to impress

WeSalute encourages our Team Members to become familiar with our whiteboarding tools. Here is a variety of training tools to** sharpen your whiteboarding skills.**

Calendaring​

COMMUNICATION WORKSTYLE

WeSalute is a global remote-first company, we want to support our Team Members with tools you can utilize to schedule meetings and invite attendees accordingly. Below are tools of meeting schedulers that you can manage remote meeting attendance and daily activities. Be sure to keep your calendar updated to notify all Team Members your availability for meetings.

  • Shared Google Calendars: You can have multiple calendars where you can add events. Each calendar can have different sharing settings. You can share the main calendar for your account, or another calendar you created. Google calendar makes it simple in sharing calendar invites to Team Members*

  • Calendly: Is used for: scheduling appointments, meetings, and events. Its goal is to eliminate the problematic back-and-forth when trying to nail down meeting times. Rather than email chains and phone tag, you can send your availability with a Calendly link (even if the people booking time with you don't use Calendly)*

  • Fellow: No Agenda. No Adenda! Use Fellow to have an agenda prepared for meetings. Fellow can also be used to automatically give people a break when they have back to back meetings. Fellow will adjust meetings shorter than 1 hours to be 5 minutes shorter, and meetings longer than 1 hour to be 10 minutes shorter. Give people a break instead of scheduling back to backs.

Please be sure to daily update what meetings you can attend to give your Team Members advance notice on how to coordinate accordingly. If a meeting doesn't fit in your schedule then be sure to use Calendly to serve as sharing multiple meeting times to select from.